Before & After Care Program

before and after care



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Parent Agreement
20-21

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We look forward to seeing our returning families and welcoming new ones. This year, we will see various changes in the program. Changes to the program have been added below. Please familiarize your family with all of the information regarding the program, both old and new. GRCS is committed to providing a safe and enriching experience for your child(ren).

HOURS OF OPERATION
Before care hours:  Monday through Friday, 7:00 am – 8:25 am. If school has a delayed opening, before care will be closed. CLOSED UNTIL JANUARY

After care hours: Monday through Friday, 3:18 pm – 6:30 pm. If school has an early dismissal, after care will be closed. OPEN FOR REGISTRATION

2020-2021 Students assigned an AM schedule will ONLY be allowed to register for Before Care. Students assigned a PM schedule will ONLY be allowed to register for after care until further notice.

EARLY DISMISSAL 
If the school closes early due to inclement weather, warm or snow, or for any other reason, after care will be closed. During hybrid schedule, on half days (early dismissal), after care will not be open. 

STAFF
Each before or after care program has a Lead Caregiver and is supported by an adult Assistant(s) when necessary. Our exceptional staff has many combined years of experience in the program. Staff members are committed to providing a safe and caring environment. Our adult staff is First Aid, CPR, AED and Epi-Pen trained. Staff are also aware and trained on new procedures regarding temperature taking, hand washing, etc. 

Site Lead Contacts:
Byrd After Care   Check back in November 445-7700 ext 6201
Central  After Care Laura
Nuzzo
nuzzol@glenrocknj.org
sacccentral@glenrocknj.org
445-7700 ext 7517
Coleman After Care Anita 
Escalante
escalantea@glenrocknj.org
sacccoleman@glenrocknj.org
445-7700 ext 7627
Hamilton After Care Rosemary
Hillman
hillmanr@glenrocknj.org
sacchamilton@glenrocknj.org
445-7700 ext 8810


SECURITY, SAFETY & CLEANING

Security and safety is a priority in the before and after care program. Parents are not allowed in the building for 2020-2021 related to before and after care. Drop off and pick up will be contactless. 

When students are dropped off in the morning, their temperature will be taken. We require parents/caregivers to wait outside of the door to receive a "thumbs up" that their child does not have a fever. We must have the parent/caregiver wait as we do not have space to hold sick children.

Parents will receive an email before the start of the year to find out the exact drop off location for before care and pick up for after care for their specific building.


Each location will have their own pickup procedure and this will be emailed to parents. Parents should be located outside of the door for pickup. Parents and caregivers are not allowed in the building. Students cannot be walked to a car.

Each site will be cleaned prior to use and after use with the appropriate cleaning supplies and checkpoints that the staff has been educated on.


MASKS, TEMPERATURE TAKING & ILLNESS
Students will be required to wear masks at before and after care. We will provide outdoor time and as much mask free time that is safe and available. Students should have extra masks in their supply bag kept at the program.

Each morning prior to entering before care, students will have their temperature taken. Each afternoon prior to entering their assigned rooms for after care, students will have their temperature taken. 

If a student has a fever at drop off, the parent/caregiver will be asked to take the child home, as parents/caregivers will be required to wait outside while temperature is taken. If a child has a fever in the afternoon prior to entering after care or during after care, the parent(s) will be contacted for immediate pickup. Sick children must be picked up within 30 minutes by a parent, caregiver, emergency contact, or authorized pickup. The child will be asked to sit in an area of the room or right outside of the room so they may be supervised but not in direct contact with other students. 

registration
PROGRAM PAYMENT & FEES

The before and after care program is a full school year program. GRCS has specified dates for registering, as staffing and planning are essential for the success of the program. Late fees and late registration fees are charged due to changes in staffing.

Payment and Payment Types
: Ten payments are required per year, one each month, from September (collected at Registration) through June. Fees are based on the school year, not the number of days in each month. Monthly payments are not reduced because of a child’s illness, other absence, school holidays, school breaks or weather related closings. Tuition is not prorated. Payment is required by the 5th of the month. GRCS accepts American Express, Discover, MasterCard and Visa. Families are required to be enrolled in the Automatic Bill Pay program, unless other arrangements have been made with the Director.

If school is closed due to any circumstances, outside of planned closings, I/We understand that our before and/or after care tuition will not be refunded if school is closed for up to 5 consecutive school days. I/We will be refunded for day 6 (the 6th consecutive day of closure) and any consecutive days after that school is closed due to unplanned closures. Families will be reimbursed based on pro-rating their schedules, as some students attend the program for less than 5 days a week. Reimbursement will be in the form of credits on the family Community Pass account.

In the event that a lawsuit is filed to collect the outstanding balance, you agree to reimburse the Glen Rock Community School for all costs and expenses incurred in seeking collection of the amount due, including the reimbursement of reasonable attorney’s fees.

Registration Fee: A non-refundable $75 per child registration fee is required when signing up for the program each school year. This fee applies to new and returning students. The $75 registration fee will be waived through September 11, 2020 for the 20-21 school year.

Total Fees at Registration: Due at the time of registration: registration fee (unless waived based on the date signing up) and one month’s tuition.

Late Payment Fee: A $25 late fee will be assessed on any payment received after the 5th of the month. If payments are routinely received after the 5th of each month, children may be asked to leave the program. 

If payment is made by check or cash, and the 5th of any month falls on a weekend, holiday, or school break, payment must be received (not postmarked) by the last business day prior to the 5th. 

Change to registration: Schedule changes may be made to before and after care.  All Changes must be completed using the Change Form online, and there is a $20 change fee. Changes may not be made via phone, email or mail. See the chart under Registration for when changes can be made. 

Re-Entry Fee:  If your child was registered in the program and withdrawn in the same school year, and you would like to have your child re-enter the program, there is a $20 change or re-entry fee.

Returned check fee:  Families will be charged $35 per returned eCheck or Check. After the second returned check, only credit card will be accepted as a form of payment.

Discounts:  Due to program costs we can no longer offer staff discounts or sibling discounts.

Refunds: No refunds, credits or makeup dates are given due to closings*, illness, vacation, activities, withdrawal from the program, etc.
* See bolded area in this section.

Program Fees for 2020- 2021:

# of Days

Before Care

After Care Pick up by 6:30

Two

$94

$165

Three

$136

$230

Four

$168

$290

Five

$199

$345

 

REGISTRATION

Registration is ongoing beginning May 15th and can be made online.

Please see below for more detail on start dates and fees.

Registrations between May 15, 2020 and September 29, 2020


Registration fee of $75

Begin program first day of school

Once school starts, entrance to program

First Tuition payment

August 23 or before

No

Yes

First day of school

Full month Sept.

Between Aug. 24 – Aug. 27

No

Yes

First day of school

Full month Sept.

Between Aug. 28 - Sept. 11

No

Yes

First day of school

Full month Sept.

Between Sept. 12 - 29

Yes

No

Thurs., Oct. 1

Full month Oct.


Registrations between September 30, 2020 and June of 2021

entering the program on or between the 1st and 17th of the month, the entire month will be charged


***Due to facility and staff planning, we will only be offering the following entry points into the program and deadlines to register:


Register by:

Entering the program:

Sept. 30 - Oct. 8 Thurs., Oct. 15
Oct. 9 - Oct. 29 Mon., Nov. 2
Oct. 30 - Nov. 12
Mon., Nov 17
Nov. 13 - Nov. 23 Tues., Dec. 1
Nov. 24 - Dec. 10
Tues., Dec. 15
Dec. 16 - Dec. 19 Mon., Jan 4
Jan. 4 - Jan. 13 Fri., Jan 15
Jan. 14 - 28 Mon., Feb. 1
Jan. 29 - Feb. 11 Mon., Feb. 15
Feb. 12 - 25 Mon., March 1
Feb. 26 - March 11 Mon., March 15
March 12 - March 27 Tues., April 1
March 28 - April 13 Thurs., April 15
April 14 - 29 Mon., May 3
April 30 - May 13 Mon., May 17
May 14 - 27 Tues., June 1


CHANGES OR RE-ENTRY

Student Info Changes:  All contact information, pick up authorizations and medical changes, must be placed in writing and emailed to grcs@glenrocknj.org.

Change to registration (including Re-entry): Schedule changes may be made to before and after care.  All Changes must be completed using the Change Form on www.grcsonline.com

Exceptions to changes and prorated tuition are not available.  A $20 fee will be assessed on all changes and re-entry into the program.

***Due to facility and staff planning, we will only be offering changes to schedules on the above dates in the above chart.

WITHDRAWAL
There is no fee to withdraw. All Changes must be completed using the Change FormRequests to withdraw must be submitted no later than the 25th of the preceding month or the Friday prior if the 25th falls on a weekend or holiday, otherwise you will be charged for your next tuition payment. No refunds or partial refunds are given.

registration

ARRIVAL AND DEPARTURE

Parents will receive an email before the start of the year to find out the exact drop off location for before care and pick up for after care for their specific building.


Drop Off at Before Care:
When students are dropped off in the morning, their temperature will be taken. We require parents/caregivers to wait outside of the door to receive a "thumbs up" that their child does not have a fever. We must have the parent/caregiver wait as we do not have space to hold sick children. 

Pick Up at After Care: Each after care location has its own procedure that will be emailed to parents. Parents should be located outside of the door for pickup. Parents and caregivers are not allowed in the building. Students cannot be walked to a car.

On Time Pick Up: Please be punctual when picking up your child. If you realize you will be late please send your emergency contact or authorized adult. If you do not arrive by 6:30 pm, the staff will try to contact you, and then call your emergency contact. If your child is picked up after 6:30 pm, we will assess you a late fee of $3 per minute according to the sign out tablet clock.  In extreme cases, contact will be made to the Division of Child Permanency and Protection or the Glen Rock Police. If tardiness is ongoing, your child may be withdrawn from the program. 

Pick Up Note: We ask parents to not pick up students in after care until at least 3:45 PM. We will have a check in process for after care that will be specific and take time. This will include, but not be limited to: taking attendance and temperature. If a child needs to be picked up for a doctor's appointment between 3:18 and 3:44, we ask parents to pick up their child at dismissal. The phones for pick up will not be picked up until 3:45 PM.

The time you pick up your child is recorded in their account. Attendance is taken via ProCare (formerly known as Kinderlime).                            
                                                                                        
Pick Up Authorization: Parents must inform the program caregivers, preferably 24 hours in advance via email if an another adult will pick up their child, who is not listed on the emergency contact or pick up list. We do not release children to adults who are not on the list or who we were not notified of being able to pick up the child. If someone other than you or your emergency contact is picking up your child, they must provide photo identification. If anyone is not permitted to pick up your child, we must receive that in writing. If a court order exists affecting your child’s arrangements, we must have a copy on file in order to comply.

ABSENCES
Please use email to report an absence. Telephone extensions will be used for other purposes.

EMERGENCY 
Emergency ContactsThese are required for registration. It is of utmost importance that your emergency contacts are located nearby in order to reach the school quickly in an emergency.  They must be someone other than a parent and kept up to date. The emergency contact must provide proof of identification when picking up. Emergency contacts who are listed must be willing to pick up a child, even if the child has a fever or exhibits any other symptoms of illness. 

In Case of Emergency: If a child has a serious accident, the Glen Rock Police Department and Volunteer Ambulance Corps will be contacted first, then the parent, then the emergency contact if necessary. If a child appears ill, we will call the parent/guardian first then the emergency contact.

ACTIVITIES DURING BEFORE & AFTER CARE
New information is coming out on a regular basis so the list of activities that students may engage in at before and after care may change throughout the year. Students will have as much outdoor time as possible. Please make sure students are dressed appropriately each day for the weather. Students will have time to work on homework and other individual projects.

SNACKS

Food and drink may not be brought to Before Care this year. After care does not provide snack, so it may be brought from home. We are a nut free program. Please inform the site staff and community school of all allergies.

SUPPLIES
Parents will receive an email prior to the start of the year with a list of supplies we are asking be brought in for before and after care participants. Supplies will be kept in bags at the school so that students do not have to travel back and forth with these items. These items will prevent unnecessary sharing of items.

AFTER SCHOOL ACTIVITIES

With written permission from parents, children may attend on-site clubs or other after school activities. The after care leader must receive the child’s schedule prior to the day of the activity. Children may NOT return to after care that afternoon from their on-site club or after school activities held at their school this year. 

MEDICATION
Staff members are not permitted to administer medication under any circumstances, with the exception of an EpiPen. The community school office and your child’s primary caregiver in the program must be advised if your child has an EpiPen.

A current EpiPen must be provided to the program and kept on site. Even if your child has an EpiPen on file with the school nurse, we must have duplicate materials since we do not have access to the nurse’s office during our hours of operation.


TECHNOLOGY POLICY

Cell phones, iPads, computers, Apple watches, GizmoGadget or other technology are not allowed at before and after care. Children are required to keep all technology in their backpack.  If students have the devices out, they will be asked to return the items to their backpack. Should a student want to contact a parent with one of these devices, the student should ask the Lead Caregiver for assistance. Cameras or other videotaping devices are not allowed at before and after care.


SPECIAL SERVICES

Due to confidentiality rules, we must receive written permission from parents in order to receive information from Special Education Services for applicable children. While those same services are not available in the before and after care program, it is important that the program leadership is aware of any special needs when registering children, so we may provide them with the best possible experience in our program. Please call the community school office and ask to speak directly with the Director.


CONFIDENTIALITY POLICY
All student information is held confidentially. If you have any questions regarding confidentiality, please contact the program Director.


contact box

Byrd:                                         SACCByrd@glenrocknj.org201-445-7700 ext 6201
Central:                                         SACCCentral@glenrocknj.org, 201-445-7700 ext 7517
Coleman:                                         SACCColeman@glenrocknj.org, 201-445-7700 ext 7627
Hamilton:                                         SACCHamilton@glenrocknj.org, 201-445-7700 ext 8810
GRCS Director:       Allison De Meulder, demeuldera@glenrocknj.org 
Before & After Care Coordinator:       Maura Alvino, alvinom@glenrocknj.org, 201-389-5011
Before & After Care Assistant:       Linda Plastina, plastinal@glenrocknj.org, 201-389-5011
   
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